Potentiality

Review of Potentiality Software: system overview, features, price and cost information. Get free demos and compare to similar programs.

Overview

About Potentiality

Potentiality offers an All-In-One solution for your community engagement, events and fundraising needs. To offer your community the best experience our engagement platform includes Archives timeline, photo and news boards, merchandise pages, business networking and mentoring directories plus full communications hub. Our fully integrated payment gateway can reconcile payments at the click of a button and the zero-input fundraising database incorporates a powerful donor prospecting tool. Consolidate your many platforms and unnecessary costs by moving to our All-In-One solution. Our sync tool will keep your school records in line with your CRM, payments and reconciliation will be handled effectively. Our 'Security First' means you can feel safe and assured that your data is in good hands.

Potentiality Screenshots

Potentiality Features

Features of Potentiality
Communication Management
Email Marketing
Event Calendar
Fundraising Management
Job Board
List Management
Member Accounts
Member Portal
Website Management
Access Controls/Permissions

Potentiality Integrations

Campaign Monitor by Marigold logo
Campaign Monitor by Marigold
Synergetic logo
Synergetic
Eventbrite logo
Eventbrite
Humanitix logo
Humanitix
Mailchimp logo
Mailchimp
TASS logo
TASS

Customer Reviews

See why people love Potentiality

5 Star
70%
4 Star
30%
3 Star
0%
2 Star
0%
1 Star
0%
Anna G.

Anna G.

Verified User
Used daily for more than 2 years
Dec 22, 2025

Potentiality is like having a second person in the office.

Verified reviewer

What they liked
  • The connectivity with the programs we use at work
  • It is also progressive and innovative
  • The programmers are open to change and constantly work to improve the service
Room for improvement
  • Very little if anything
  • The help desk is a phone call away
  • The only tricky thing is learning all the new things implemented on a regular basis
  • It's just a matter of keeping up and using the software on a regular basis

Lindsay K.

Verified User

Primary/ Secondary Education · 201-500 employees

Used daily for less than 6 months
Dec 22, 2025

Nudgee College's Giving Day 2022

Their product is affordable with a high level of support. Now that we have the platform we can use it for future campaigns and that is a win win for us. The team at Potentiality were endlessly helpful and nothing was ever too much trouble for them. Particular note of Priya and Mahdi who are superstars and truly valuable to the organisation. They ensured I had clear guidance every step of the way and I felt supported and safe in their hands!

What they liked
  • Potentiality is an easy to use software, once you have navigated around a few times it's smooth sailing
  • If stuck, tech support is always there to help you out
  • It is explained clearly and with great patience which meant a lot
  • I liked being able to schedule email comms in advance, and I liked being able to handle payments manually in the back end when needed
  • I also liked the control room for the campaign where you could be on top of how you are tracking and note how donations increase or decrease during the day
Room for improvement

We had a few small issues with the system lagging a little during the day, due to the volume of activity on it, but once this was addressed with Potentiality they fixed it immediately

Switched From

Charidy are overpriced for the support you get and for the capabilities of their software.

Alexandra C.

Verified User

Executive Office · 51-200 employees

Used daily for less than 6 months
Dec 22, 2025

New user review

I've been very impressed overall with Potentiality and the customer service has been excellent. It is easy to use as someone who is very new to using a database now on a daily basis.

What they liked
  • It is very user friendly and easy to navigate communications and creating events
Room for improvement
  • It times out of your session quite quickly

Laura S.

Verified User

Primary/ Secondary Education · 201-500 employees

Used daily for less than 12 months
Dec 22, 2025

Intuitive and helpful system

The team at PTLY have been great, they are always there to respond to help tickets or give advice. During the set up and roll out this has been invaluable.

What they liked
  • The platform is intuitive and easy to use
  • It is really helpful to have everything in one place
  • Most tasks are easy to navigate and for more complex tasks there is an extensive help and support section which is really clear
  • The analytics are very useful
Room for improvement

There could be some more functionality within certain elements, the one that jumps out the most is the ability to segment emails within PTLY

lynley s.

Verified User

Education Management · 51-200 employees

Used daily for less than 6 months
Dec 22, 2025

Review for Potentiality - Lynley Sheweiry, EGGS Foundation Co-ordinator

We have used Potentiality for our Foundation site which has gone live and our Alumni site which will be launched shortly and the process has been incredible. The functionality and nature of the product means that there is an almost seamless transition from our existing site to the Potentiality platform. The technical support we received has played a massive part in the ease of shifting from one site to another.

What they liked
  • Personally, one of the best features of Potentiality for me is the ease of use as an administrator
  • The software is very intuitive which makes learning how to set up pages and load content whether it be text, images or links and to make changes to formatting, just so simple, easy and quick to implement
  • The customer service is second to none
  • Sue and the team are always so quick to respond to any questions or issues that may arise and give clear and direct guidance
  • Nothing is too much trouble for them
Room for improvement
  • I can honestly say that at this point in time I cannot think of anything that I don't like about this software
  • It really is an excellent product with fantastic functionality and so many amazing features that assist in all aspects of administration for our Foundation

Richard B.

Verified User

Education Management · 51-200 employees

Used daily for less than 2 years
May 28, 2026

Excellent Experience with Potentiality

We were able to quickly understand, manage and benefit from our alumni database, directly benefitting from the system for donations particularly during the aftermath of the August 4th 2020 Beirut explosion. Over the last 18 months, knowledge of the system has grown and grown, aided by worthwhile webinars from the customer support team. We are now at the stage of investigating other opportunities within our package such as the business membership directory.

What they liked
  • Customer support is top notch - very quick response time, knowledgeable and worthwhile advice
  • In-depth membership details is helpful, and even more helpful is the communications log and donations details and we are looking forward to discovering the propensity to donate functionality
  • Event management is a very worthwhile extra feature to the package
Room for improvement

The user interface took a little time to understand and navigate successfully, probably due to all the varied and rich functionality

Marieta P.

Verified User

Education Management · 51-200 employees

Used daily for less than 2 years
May 28, 2026

Great software and great team to work with

It is great working with the product, and great working with the support team. The software is very clever and the team extremely friendly - one can ask for help at any moment and be sure their problem resolved next day.

What they liked

Use friendly software and great support from the developers - I started building our school CRM website from scratch and with the great features it has and the ongoing support the team provide now it looks good and makes life of many admins much easier

Room for improvement
  • Occasionally might stumble across a bug, but they get sorted almost immediately
  • And if we request a feature to be added, the team are very keen, always looking for ways to improve their product for the end user

Olivia B.

Verified User

Education Management · 201-500 employees

Used daily for more than 2 years
May 28, 2026

Easy to use with excellent functionality

We've now used Potentiality for 10 years and are very happy with the product and exceptional customer service. The programme has developed considerably over the time we have used it, with lots of training provided by the Potentiality team.

What they liked
  • The amount of information the software collects, Ease of use, Members' ability to build their profile, Creation, organisation and payment of events, Fundraising capabilities, Member engagement (competitions etc
  • )
Room for improvement
  • We are happy with all elements of Potentiality
Switched From

We were using the database function of Donor Strategy alongside the social media side of Potentiality. When Potentiality introduced their database function we made the switch and have never looked back.

Why they chose it

"The product suited us better and we were impressed with their customer service."

Mary S.

Verified User

Education Management · 51-200 employees

Used daily for less than 12 months
May 28, 2026

Outstanding service got us launched to our Old Girl Community very easily.

Verified reviewer

What they liked
  • Having never worked in a database system before I found Potentiality took a little time to get to know
  • Once I was familiar with it I quickly got to know my way around
  • The more I use it, the more I understand it
  • The best thing about working in Potentiality is the excellent customer service
  • The Potentiality team provides us with a dedicated team of helpers, when we need different skills, for example; designers, developers, and tutors
  • They are just an email away and every query is answered clearly (often with photos of 'how to'
  • ) Leading up to , and after, our launch to go live to our community we had weekly video calls with our team
  • These were invaluable as we tested and checked that everything was just right
  • The technical team were very obliging in changing anything in the system to suit our needs and worked many hours to get everything connected to our website
  • Our Potentiality team are a pleasure to work with and they seem just as proud of our database as we are
  • I look forward to our continuing relationship as Potentiality helps us reconnect with all our Old Girls
Room for improvement
  • Like all new systems there was a lot to learn and so many different parts of Potentiality to understand
  • Webinars and the helpful team soon let it become familiar

Vanessa C.

Verified User

Education Management · 51-200 employees

Used daily for less than 2 years
May 28, 2026

Very good and always improving

The support is exceptional, truly exceptional. Well worth tipping Potentiality over their competitors on that scale alone.

What they liked

The software is, generally, intuitive and easy to use, even for those who have basic-to-medium skills in IT

Room for improvement
  • Sometimes, things that I think should work one way actually work another way
  • But the same can be said of any CRM system or database tool

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Potentiality

Potentiality

4.8
Pricing
Starting at £4,000.00 per year
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