Kantata

Review of Kantata Software: system overview, features, price and cost information. Get free demos and compare to similar programs.

Overview

About Kantata

Kantata is purpose-built to help organizations of all sizes unify resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle. Kantata is purpose-built to tackle the resource management realities you face every day. Kantata offers powerful resource optimization functionality that leverages operations management science, advanced algorithms, and analytics to overcome previously intractable business problems. From project management and team collaboration to all of your back-end accounting, Kantata's operations management gives you the functionality you need to operate with greater clarity and control. Provide the right views to the right people and make better decisions faster. With Kantata, you can easily manage all your project finances in the same place. We also offer flexible invoicing options where you can submit separate invoices for fixed fee and time & materials, or create a blended invoice with all the tasks, deliverables, and milestones in your project. With...

Kantata Screenshots

Kantata Features

Features of Kantata
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization

Kantata Integrations

SAP Concur logo
SAP Concur
QuickBooks Online logo
QuickBooks Online
Dynamics 365 logo
Dynamics 365
Google Drive logo
Google Drive
Expensify logo
Expensify
Jira logo
Jira

Customer Reviews

See why people love Kantata

5 Star
60%
4 Star
30%
3 Star
10%
2 Star
0%
1 Star
0%

Dave H.

Verified User

Information Technology and Services · 51-200 employees

Used daily for more than 2 years
Dec 22, 2025

Kantata is a workhorse!

great, i wish they would add more accounting into the system like project overhead and non-billable peoples hours and behind the scene stuff

What they liked
  • It has alot of depth and capabilities
  • I like it's abilities to give you actual usable data and for people to connect on the system
Room for improvement
  • could be a little more user friendly
  • There is a descent learning curve but once you get the ecosystem figured out you can navigate easily
Why they chose it

"it integrated into our QuickBooks."

Kaylie D.

Kaylie D.

Verified User

Hospital & Health Care · 51-200 employees

Used daily for less than 12 months
Dec 22, 2025

Great professional services management platform

Since we started using Kantata, we have managed to optimize our workforce and improve their performance. It has facilitated communication and collaboration among staff, which has improved teamwork and efficiency.

What they liked
  • Kantata is a tool that allows you to assign the right staff to projects based on their skills, availability, and costs
  • It facilitates staff capacity planning, time tracking, attendance, and performance
Room for improvement
  • I have no negative aspects to comment on about this tool

Nick D.

Verified User

Mechanical or Industrial Engineering · 11-50 employees

Used daily for more than 2 years
Dec 22, 2025

Good time management SaaS solution

Verified reviewer

What they liked
  • - Mavenlink allows us to bill times to projects and individual tasks
  • - Can see time spent against the project budget
Room for improvement

- The task assignment and updating via Outlook is clunky, and it feels like it could do with some refinement

April W.

Verified User

Retail · 11-50 employees

Used weekly for less than 6 months
Dec 22, 2025

Can't win them all

I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along with a poor mobile app I declined to proceed with this company

What they liked

Love the features such as task management and the fact it is useful for business of any size

Room for improvement
  • Expensive
  • And mobile app sucks which didn't work for me and the site is layed out difficult to navigate on
Dan F.

Dan F.

Verified User

Market Research · 1001-5000 employees

Used weekly for more than 2 years
Dec 22, 2025

Kantata review from a developer

I enjoyed working with Kantata. Entering the number of hours worked per employee was easy and quick. Setting up and running reports was easy and very essential to manage teams and project teams. This was a very good tool and was tied directly to our project accounting.

What they liked
  • Kantata was a great tool for tracking employee hours worked on different projects
  • It is easy to use for data entry, and creating and reviewing reports for individuals, teams, and project teams
Room for improvement
  • I did not have any negative experiences with Kantata that I can remember
  • The data entry seemed to work quickly and accurately
  • Setting up and running reports also seemed to work smoothly

Pedro B.

Verified User

Information Technology and Services · 1001-5000 employees

Used daily for less than 2 years
May 28, 2026

Kantata e is great!

Verified reviewer

What they liked
  • Customization and the integration with Jira
Room for improvement
  • Some features could get and improvement to make ir easier to user

Aiden A.

Verified User

Computer Software · Self-Employed

Used weekly for more than 2 years
May 28, 2026

Works Well I recommend

It was overall great, other than the aforementioned issues

What they liked
  • Super easy to setup and get started
  • Works well
Room for improvement
  • Sometimes froze
  • Seems to have some software limitations, but I can move past that

Hitesh J.

Verified User

Information Technology and Services · 51-200 employees

Used daily for less than 2 years
May 28, 2026

Easy to use and implement.

Overall it has been a positive addition to the business.

What they liked
  • Ease of use and implementation
  • Knowledgebase is extensive
Room for improvement
  • Some basic features lack customisation and could use with better enhancements
Zoe H.

Zoe H.

Verified User

Mental Health Care · 11-50 employees

Used daily for less than 12 months
May 28, 2026

better planning

I can keep track of time, which is what has helped me deliver tasks faster than the final delivery date and keep track of projects to manage the good and bad things to fix.

What they liked
  • It has made it easier for me to assign tasks to each of my colleagues to ultimately bring them together in a single project and be able to make better decisions based on real graphs and thus reduce the final delivery time of each project
  • I can develop multiple projects at the same time, managing to advance faster in each one without confusion
Room for improvement

I only ask kantata to improve customer service in terms of response time not being so long since sometimes they are responses that take a week to give a solution, it is the only bad thing I see in kantata

Caroline B.

Caroline B.

Verified User

Consumer Goods · 1001-5000 employees

Used daily for less than 12 months
May 28, 2026

I can divide responsibilities in each project

I streamline and improve the processes, allowing me to have improved control over each one for monitoring and final completion, saving me project completion time.

What they liked
  • It has been a good ally to improve project delivery times, by being able to divide the tasks into different groups and having the follow-up of each one makes time work and gather all the final information already finished
  • Since I used kantata I manage my way of working better with improved administration with my colleagues and thus we all work more organized and fix in real time what needs to be changed with the monitoring of the progress that is updated
Room for improvement

There is nothing to change or to say that I dislike it, personally the entire system has always worked well for me

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